Real Estate Administrative Assistant

Were looking for a driven and dedicated Real Estate Operations Assistant to join our growing team. Your job will be to support the Operations Leader. The role helps increase business referrals, improves CRM data quality, assists with onboarding, and handles general office tasks. The ideal candidate has superb organizational skills, is an empathetic communicator, has proficiencies in Excel, and has experience with CRM technology.

Responsibilities:

Assembles, and sends daily agent performance email

Emails weekly agent activity trackers

Creates, emails weekly lead distribution, and agent pool trackers

Emails daily lead clean-up notes to agents

Listens to calls, scores escalate to DOO calls that need feedback

Assists with weekly agent CRM/ZPA audits

Develop nurture drip campaigns for different stages, lead types

Adds transactions to Follow Up Boss Deals, gets copied on buyer sheets when files go to Jodie

Learns how to use FUB Deals to improve client experience agent visibility

File close out (takes some tasks from Lori)

Adds transactions to Zillow, updates Zillow ROI sheet

Adds leads to FUB, preps them for AmCards (back up on AmCards for personal assistance)

Assists with onboarding, creates a schedule, teaches CRM's (FUB/ZPA)

Preps daily onboarding materials

Sends daily onboarding recap email

Maintains a company contact list

Monthly office supply orders

Flexible mindset, ability to shift focus to meet priorities

Qualifications:

High school diploma or equivalent required

3+ years of desk experience

Comfortable working in Microsoft Outlook, Word, and Excel

Capacity to work in database technologies

Great written and verbal skills

Work in person, at Punta Gorda, FL office

Previous experience in the real estate industry (preferred, not required)

About Company:

The Grant Team at RE/MAX is a team of dedicated individuals who work towards creating a 5-Star Real Estate experience for their clients. Our goal in Real Estate is to create raving fans who will enable us to grow and help others. Chris and The Grant Team consistently sell over 300 homes every year and continue to grow every day.