Contracts Specialist - Junior

The Fountain Group is currently seeking an Accounting/Compliance Specialist for a prominent client of ours. This position is Marlborough, MA. Details for the position are as follows:

• $28.00 - $30.00 /HR based on experience!


• 12-month contract (Potential to convert based on performance/budget). (Hybrid position: Mon, Thurs, Fri remote, Tues & Wednesday in office).


• Supports Property Development construction projects through the administration / preparation of Contracts between company and General Contractors. Ensures proper approvals and execution of the contract. Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Makes recommendations regarding contract compliance issues to various levels of Property Development Management and Legal. Sr. Contract Administrators are responsible for departmental projects and tasks that involve a high degree of complexity, as defined below.


• Responsible for:
  
  
  
  • Prepares construction contracts from existing templates and proper execution thereof.
  
  
  • Reviews GC invoice submissions to ensure contractual obligations have been met prior to making payments. Reviewed invoices are loaded into Oracle by Sr. Contract Administrator for EP to make payments.
  
  
  • Identifies non-compliance to contractual terms and works directly with GCs to resolve. For those which cant be resolved quickly, develops recommendations to support decisions based on past experiences and resolutions. Presents recommendations to Prop Dev Management and/or Legal for any issues that require escalation.
  
  
  • Supports and processes non contractual construction invoices.
  
  
  • Reviews invoices for payment and processing (~75+ invoices / $4M)
  
  
  • Reviews each line to decide upon proper coding. Requires cross referencing multiple department project schedules as sources.
  
  
  • Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.
  
  
  • Maintains payment and tracking logs.
  
  
  • Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
  
  
  • Raises potential issues to management. Makes recommendations based on past experiences to solution or develop processes to remediate. Coordinates with Corporate Compliance on complex matters such as redesigning controls.
  
  
  
  

• Minimum HS Diploma/GED, Bachelors degree highly desired.


• Strong proficiency with MS Excel (how to manipulate data, pivot tables, VLOOKUPS).


• Background with Invoice/payment processing required.


• A lot of communication with general contractors , therefore candidates needs to be well spoken.


• Someone who can pick up mistakes quickly.


• Oracle experience is helpful but not required.


• Lucernex software experience is a nice to have.