HR Analyst - Policy And Employee/Labor Relations

GENERAL DESCRIPTION OF CLASS

This is responsible professional work in the performance of a variety of assigned tasks in the Policy and Employee/Labor Relations division of the Human Resource Department. An employee in this class is responsible for carrying out various department assignments and a high level of involvement/management of several employee programs. A high degree of initiative and independent judgment is required, within the framework of established policies, procedures, and instructions.

ESSENTIAL FUNCTIONS AND ADDITIONAL FUNCTIONS

* Responsible for the data entry and processing of all employee related transactions with Military Leave tracking while supporting Timekeepers with accurate reporting.

* Reviews compliance of some pay related policies.

* Oversees unemployment compensation claims processing and represents the City of Lakeland in unemployment claims and appeals hearings, securing the participation of the HR Director and HR counsel for more complex cases.

* Participates with multiple tasks/projects/responsibilities simultaneously with the ability to remain flexible with departmental changes, collective bargaining unit changes, state or federal employment law changes, and other needs of the City.

* Confers with employees and provides various information concerning personnel policies and procedures.

* Provides support with ADA and accommodations in partnership with the Labor and Employee Relations Specialist.

* Works with departments to assess needs and provide solutions in partnership with Employee Relations Specialists, HR Director, and HR Counsel.

* Assists and coaches Timekeepers to ensure they are up to date on any human resources related functions and processes.

* Researches, identifies and maintains knowledge or labor regulations, legal requirements, and government reporting regulations.

* Complies with all local, state, and federal laws and established organizational standards.

* Ensures all human resource documentation is accurate and in accordance with policy.

* Ability to operate internal HR databases in support of stakeholders.

* Facilitates employee handbook updates.

* Ability to develop policies in accordance with policy revision/creation guidelines.

* Serves as communications point person for HR initiatives.

* May be required to work alternate hours as necessary for the efficient operation of the department.

* Position is designated as Mission Critical by Department Director.

ADDITIONAL FUNCTIONS:

* Performs related work as required.

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE) AND SPECIAL REQUIREMENTS

* Graduation from an accredited four (4) year college or university with major course work in human resources, business or public administration, psychology or related field.

* Three (3) years of progressively responsible experience in human resources.

SPECIAL REQUIREMENTS:

* Must possess and maintain a valid telephone number.

* Must possess and maintain a valid driver's license.

KNOWLEDGE, SKILLS, ABILITIES AND WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

* Knowledge of contemporary Human Resources Management, techniques, and methods.

* Knowledge of the various laws and regulations pertaining to municipal personnel administration (i.e., Sunshine Law, EEO, Title VII).

* Skill in analysis and utilization of data and inferential statistics.

* Skill in utilizing a variety of computer applications to include Excel, Power Point, Outlook, Word, etc.

* Skill in preparing written reports, research, and survey data and in oral communications.

* Skill in establishing and maintaining effective, professional working relationships with supervisor, co-workers, employees, and the general public.

* Ability to prepare professional written correspondence.

* Ability to make independent judgments and to solve minor administrative problems.

* Ability to speak and make presentations to groups of various sizes.

* Ability to effectively work with employees at all levels and represent the City of Lakeland and community.

* Ability to multitask and handle a high-volume workload.

* Ability to conduct department activities with competence, initiative and professionalism.

* Skill in problem-solving with the ability to navigate challenges, build credibility, and effectively communicate with all position levels.

* Ability to maintain a high level of confidentiality and consideration when dealing with sensitive situations and topics.

* Skill in time management and organization to ensure deadlines are kept.

* Effectively manage upward communication.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

* Requires sedentary work that involves walking or standing some of the time, exerting up to ten (10) pounds of force on a recurring basis, and routine keyboard operations.

* The job risks exposure to no significant environmental hazards.

* The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.

* This is an in-office position.

* Requires site visits and shift/field interactions in support of 24/7 operations.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your email and telephone messages regularly, including "junk" folders. Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE

City of Lakeland

2024 Summary Sheet

Annual Leave

Annual leave is accumulated bi-weekly and based upon years of service as follows:

Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of twenty (20) days at the end of the calendar year. Regular part-time employees who work at least twenty (20) hours per week accrue annual leave at the rate of four (4) hours per month.*

Sick Leave

Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least twenty (20) hours per week accrue sick leave at the rate of four (4) hours per month.

* NOTE: REGULAR employees with a working day other than eight (8) hours, please contact your supervisor regarding these policies.

Sick Leave Pool

Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute eight (8) hours and Regular part-time employees contribute four (4) hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least forty (40) hours of sick time (twenty (20) hours for Regular part-time employees). Participation in this program is voluntary.

For more information contact Amanda Kaiser at 834-8768

Family & Medical Leave

Federal legislation guarantees up to twelve (12) weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least twelve (12) months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.

For more information contact Dawn Justice at 834-6038.

Pension Plan

Provision for retirement income requiring mandatory participation for full-time regular employees.

Defined Benefit Plan:

Plan C Employee 3.12%

Employer 15.64%

OR

Defined Contribution Plan:

Executives, New Hires aged 52 and older, and Fire/Police Recruits

Employee 8.5% or 11% per election upon hire

Employer 15.39%

Deferred Compensation 457 Plan:

A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.

Maximum contribution for 2024 is $23,000; employees aged 50 or older can also add a "catch-up" amount of $7,500. Additionally, a match of up to 5% of salary is offered by the City in Plan C.

Holidays

Eleven (11) holidays, includes one (1) personal floating holiday to be used at any time after three (3) months of employment and prior to the end of the calendar year.

Funeral Leave

Up to three (3) days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four (4) hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.

Jury/Witness Duty

Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.

Military Leave

Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).

Maternity Leave

Refer to Family & Medical Leave for those employees who qualify. Others may take up to three (3) months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.

Leave of Absence Without Pay

Written requests are subject to approval by Department Head and City Manager or designee for less than ninety (90) days. Requests for more than ninety (90) days also require Civil Service Board approval for employees in a Civil Service classification.

Longevity Pay

Tuition Reimbursement

Program provides employees up to $2,500 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or correspondence classes upon completion with a grade of "C" or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses.

For more information, contact Sue Cook at 834-6844.

Suggestion Awards

A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.

For additional information, contact Kathy McNelis at 834-6348.

Direct Deposit of Paycheck (refer to handout in new employee folder)

An account must be established with the institution of your choice prior to signing up for direct deposit.

Uniforms/Equipment

Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification.

Parking

Free while at work.

Break Periods

Employees may be permitted two (2), fifteen (15) minute breaks during the workday. The time shall be at the discretion of the supervisor.

For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at 834-6797.

For Information on Retirement Benefits, contact the Retirement Services Department at 834-8765 or 834-8797.

For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at 239-###-####.