Day Of Wedding Event Coordinator

Day of Wedding Event Coordinator

SUMMARY: The Day of Event Coordinator works directly with the Regional Coordinator and is the face of The Springs Coordination Services. Looking for someone who can handle planning meetings with the couple and confirming details, making floor plans and event timlines, to executing exceptional events on the day of, all while providing extraordinary customer service.

Successful events will largely depend on the personable character, skilled communication, and organizational acumen of the Day of Event Coordinator. Looking for someone with previous Wedding and Event Coordination experience who knows how to run a smooth event, handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demenor. Part-time positions are currently available with room to grow. Weekend hours and evenings are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Including, but not limited to)

• Arrange and conduct scheduled Planning Meetings (2-3 months out, 4 weeks out, 21 days out)
• Create necessary "Day of" details to include, Timelines, Vendor Contact Lists, Event Details, and Floor Plans.
• Schedule and conduct phone consultations and calls with booked parties.
• Conduct on-site Venue Walk Thru
• Confirm all details, timing, and logistics prior to the day of the event.
• Create and distribute customized timelines for all vendors.
• Clear and concise communication to client throughout the planning timeframe
• Conduct on-site rehearsal the morning of, if requested
• Greeting and directing vendors on-site
• Coordinate signing of the marriage license and final delivery to the officiant.
• Direct and coordinate timeline and itinerary throughout the day
• Guide Clients/Wedding party throughout the day keeping them informed throughout the event.
• Assist and guide the client with the end of the event.