Project Manager, Operations

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.

Inclusive: We strive to be a museum of many voices in dialogue.

Passionate: We believe working with art is more than a job or trusteeship - it's a way of life.

Brave: We are committed to approaching our work with courage and a sense of adventure.

Empathic: We aim to act like a person, not an institution.

SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose where difference is seen as a strength, and every one is appreciated for their whole self.

Schedule: Full Time, 35 hours/week, approximately five days working onsite

Reporting to the Director of Facilities and Operations, the Project Manager is a leadership position within the Operations Department responsible for management of cross-functional, operational, and strategic projects. The Project Manager is the primary point of contact for the Department s project management function and works directly with project focused roles across the organization including counterparts in Information Technology; Collections, Exhibitions and Design; and Marketing and Communications. In addition to a broad portfolio of capital improvement, renewal, and seasonal project work, the PM s portfolio also incorporates project objectives related to the Museum s programmatic offerings including the exhibition and annual events program. The Project Manager will also provide oversight of the methods, processes, and systems that support the delivery of project objectives within the Facility and Operations department.

• Strategic Support
• Implements the project management framework for complex, multi-stakeholder, interdepartmental initiatives including support of strategic initiatives, organizational compliance objectives, condition and functional assessments, and capital improvement projects
• Maintains strategic calendar for the division integrating exhibitions program, fiscal year, and multiyear planning objectives
• Recommends key opportunities and strategies for advancement of project management best practices within the division and aligns practices with project teams across the organization
• Recommends streamlining opportunities, synergies, or critical path elements of annual and multiyear planning efforts
• Supports key objectives of the Finance and Administration Division including support to the Deputy Director and General Counsel for complex and time sensitive planning efforts

• Project Management
• Engages, leads, and actively participates with multi-stakeholder teams to achieve project focused objectives including exhibitions, events, operations, engineering, and ad-hoc committees with project objectives
• Structures each project through methodical identification of requirements and objectives, and application of industry and organization approved standards and practices
• Identifies scope, schedule, cost constraints, and plans resource allocation accordingly while proactively identifying and resolving potential roadblocks
• Develops and maintains visualization and communication of timelines, schedules, milestones, dependencies, and deadlines
• Maintains a portfolio of current project and process documentation
• Delivers consistent stakeholder focused communication throughout the project lifecycle
• Maintains project management standards, processes, and protocol based on industry best practices and benchmarking with peer organizations
• Reviews and recommends improvement to existing processes
• Responsible for project management activities in support of the multiyear exhibition and annual event program including facilitating requirements gathering at project and installation meetings, maintaining aligned project calendars, coordinating services supplied by the operations department to exhibitions including specific trades work (mechanical, electrical, and security systems) or by consultant (architectural, structural, legal, compliance, and health and safety)

• Administrative
• Shares and gathers requirements at all project meetings including exhibitions, events, operations, engineering, and ad-hoc committees with project objectives
• Serves as principal point of contact for project team members, stakeholders, and external partners
• Defines, assigns, and tracks project related tasks for individuals and project teams; tracks deliverables and actions
• Coordinates the project related activities of multiple contractors, vendors, service providers
• Compiles cost information, produces project budgets, and tracks project expenses
• Compiles and organizes technical documentation for all projects
• Produces summary reports for executive briefings and strategic communications about planned and in-progress project work
• Develops workflow, process diagrams, graphics, schematics, and other visual aids as required
• Other duties as assigned

• Possession of a bachelor's degree. Professional certification or project management coursework preferred.
• Minimum of three (3) years of project management experience that demonstrates potential for success in this position. Experience with facility operations preferred.
• Developed practical knowledge of project planning tools and techniques (PMI, Agile, Lean, LEED, etc.).
• Technical proficiency with standard suite of applications (Outlook, Microsoft Word, Excel, PowerPoint, etc.) as well as applications and platforms related to project management (Microsoft Project, Primavera, Asana, Tom s planner, Basecamp, SharePoint, etc.). Capacity to quickly master new tools and platforms as technologies evolve
• Facile with budgets and budget management
• Excellent oral and written communication with special attention to diplomacy and tact
• Excellent organizational and analytical skills
• Self-motivated and proactive

Job posting open date:2/26/24

All jobs posted will remain open for at least five business days.

We encourage both internal and external candidates to apply within the initial open posting period as the application close date may or may not be extended beyond that initial period. Applications will not be accepted after a posting has been closed.

Location: San Francisco, 151 3rd Street.

COVID-19 Environmental Factors: In keeping with city, county, and state regulations regarding large gatherings, and to contain the spread of coronavirus, the museum is following the city of San Francisco guidelines. As a part of our commitment to health and safety, COVID-19 vaccination is required for all current and newly hired employees and contractors.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information,ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal of state law.

You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.

You can request reasonable accommodation by contacting the People team at [email protected].