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Accounting Associate - Cash Application

Almo

Posted on: 13 Mar 2024

Job Location: Philadelphia, US

Job Description:

Job Details

Job Location
Almo Corporation - Philadelphia, PA

Remote Type
Hybrid

Job Category
Finance

Description

Position Summary:

This position is responsible for data entry processing of customer payments, posting simple to complex customer payments, identifying discrepancies, creating reports and setting up of all Accounts Payable vendors including Spiff Vendors on a daily/weekly basis.

What you will do in this role:

Process and post all cash receipts to Almo customers, which includes but is not limited to: lockbox check images, scanner check images, ACH drafts, wires, e-payments, credit cards, floor plan remittance files, NSF checks, NSF e-payments and credit card credits.
Upload remittance statements from Excel into NetSuite (NS) and post.
Gather payment detail for posting on various websites, including American Express and Solveras.
Daily scan of all cash receipt documentation for shared drive minimal right now due to working from home.
Provide totals for the lockbox and credit cards to employees who handle daily banking.
Process corrections monthly.
Daily set up of Spiffs (ACH and W-9) in NS.
Daily setup of Accounts Payable (AP) expenses. This includes and is not limited to AR customer refund setups. Most AP setups are for payment via ACH.
Setup of Premium rebates as needed
Work with internal Credit Managers and AR analysts to identify where payments should be posted when received with minimal information, where assistance is needed for remittance detail or backup.
Assist with annual audits by providing /payment related documentation requests to Treasurer.
Daily review and maintenance of [email protected] inbox, ensuring that current month remittance details have been applied.
Month End cost changes in the AS400 for Accounting.
Assist AR Supervisors with large E-Commerce customer spreadsheets and website (portal) work.

Qualifications

What we look for in a candidate:

High school degree and 2 years of relevant experience
Experience with NetSuite a plus
Microsoft Office experience required specifically Excel, Word, and Outlook.
Detail-oriented and organized and ensure accuracy/completeness
Deadline oriented
Team Player motivated and has initiative for follow up on a daily basis with Cash Appl. Lead
Reliable independent worker especially since working from home
Excellent written and verbal communication.
Understanding of basic accounting entries.
Flexibility and comfort in using multiple programs and online interfaces.
Prompt and accurate follow-up/communications with Manager and other Departments required.

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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