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Real Estate Office Assistant

Oakbrook Corporation

Posted on: 16 Mar 2024

Job Location: Madison, US

Job Description:

JOB SUMMARY

The real estate office assistant provides administrative support with marketing design and creation, managing online platforms, maintaining files and documents, and additional projects as needed. The real estate office assistant is also responsible for answering phone calls, greeting clients, managing correspondence, scheduling appointments, ordering and managing office supply inventory, sorting mail, and general upkeep of the supply room and common areas.

DUTIES & RESPONSIBILITIES

Create and upload flyers to marketing websites
Periodically update listings and flyers on marketing websites and repost or remove
Design and order "targeted" marketing postcards
Maintain commercial marketing sign inventory and requests for installation/removal
Maintain and add businesses, client contacts and current leases to the RealNex database
Organize and maintain real estate files and documents
Assist in the preparation of listing agreements and other documents
Electronically distribute and file completed deals online and in hard copy
Perform data entry and file maintenance
Answer client calls and greet visitors to the corporate office
Order and maintain office supply inventory
Reserve conference rooms for meetings
Maintain the brokerage key box
Demonstrates and follows Oakbrook Values
Additional projects and duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

Excellent communication skills, both written and verbal
Strong organizational skills and ability to prioritize tasks efficiently
Proficiency in Microsoft Office Suite, Adobe, Publisher, and Google Workspace
Attention to detail and accuracy in data entry and record-keeping
Professional demeanor and customer service skills
Ability to maintain confidentiality and handle sensitive information with discretion
Flexibility and willingness to adapt to changing priorities and tasks as needed
Experience with real estate software and databases
Knowledge of real estate industry terminology and processes

BASIC REQUIREMENTS

Associate's degree or bachelor's degree preferred
Previous experience in the real estate industry is a plus

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

ABOUT OAKBROOK CORPORATION

We have been proudly serving the Midwest since 1987. We are customer service professionals who truly care about one another and our clients. We work together to develop solutions and build enduring relationships. We believe dedication, commitment to excellence, and one-on-one relationships are fundamental to providing the highest value service possible.

From administrative to maintenance roles, our employees are personable and passionate about providing exceptional service to our clients. We're proud to offer many vibrant career opportunities and welcome all candidates who have an affinity for serving their community and proactively seeking new opportunities. We are committed to the continuous growth, well-being, and work-life balance for all Oakbrook team members.

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