Administrative Assistant - Real Estate

Req ID: 432985

BASIC PURPOSE: This position provides administrative support to the Real Estate department team. This includes performing various clerical tasks, related reporting, technical and organizational duties in a timely and efficient manner. Also, projecting a professional Company image in person, by phone or in electronic communications is of utmost importance.

MAJOR RESPONSIBILITIES:

• Monitor and respond to daily email and phone calls
• Open all mail for RE department and ensure its received by the correct department for processing.
• Obtain various signatures for documents and agreements
• Create mailing labels, send various items via interoffice, postage or overnight mail
• Request new vendor information and W-9 forms for invoice accounting set up
• Obtain invoice approval from RE Project Managers
• Review and pay vendor invoices
• Mail checks as needed
• Update vendor list and information as needed
• Create, enter and maintain all project types and project information and files uploaded to Projectmates
• Request store numbers from Fixed Assts for new project locations
• Create and send various reports as necessary in Projectmates
• Obtain signature, track status, mail and file CAT Scale agreements for each new store location
• Request food concept/s for new projects to restaurant brand contacts
• Status Franchise Report - track and report status and updates of each stores franchise/lease agreement
• Ensure restaurant applications and franchise agreements are executed and filed
• Obtain food concept franchise number(s)
• Obtain COI for restaurant brand
• Track franchise and lease agreement renewal dates
• Assist with various tasks, reports and planning of three Executive Real Estate meetings per year
• Maintain, update and distribute Construction Schedule for all new Real Estate store, RV and truck wash projects
• Track and report internal and external Real Estate Leads
• Send updated longitude/latitude and project details for all project types to Dimension contact for mapping

EDUCATION AND EXPERIENCE:

Education:

• High School diploma or equivalent

Experience:

• Prior experience as an Administrative Assistant or other related work experience

SKILLS AND PHYSICAL DEMANDS:

Skills:

• Highly motivated self-starter
• Strong analytical and problem-solving abilities
• Excellent written, oral, and interpersonal skills
• Must thrive in fast-paced environment
• Demonstrated proficiency with Microsoft Office Products, specifically Excel

Typical Physical Demands:

• Requires prolonged sitting, some bending and stooping
• Occasional lifting up to 25 pounds
• Manual dexterity sufficient to operate a computer keyboard and calculator
• Requires normal range of hearing and vision
• Travel required as needed
• On-call availability

Job Function(s): Corporate

Loves has been fueling customers journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The companys core business is travel stops and convenience stores with more than 630 locations in 42 states. Loves continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Loves serves and maintaining an inclusive and diverse workplace are hallmarks of the companys award-winning culture.

The Loves Family of Companies includes:

• Gemini Motor Transport, one of the industrys safest trucking fleets.
• Speedco and Loves Truck Care, the largest oil change and preventive maintenance and total truck care network.
• Musket, a rapidly growing, Houston-based commodities supplier and trader.
• Trillium, a Houston-based alternative fuels expert.
• TVC Pro-driver, a commercial drivers license (CDL) protection subscription service.