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HR Assistant

Salvation Army

Posted on: 11 Mar 2024

Job Location: Honolulu, US

Job Description:

JOB TITLE: HUMAN RESOURCES/ADMIN ASSISTANT

DEPARTMENT: CENTER ADMINISTRATION

STATUS: FULL TIME

IMMEDIATE SUPERVISOR: CENTER ADMINISTRATOR

THE SALVATION ARMY MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

JOB SUMMARY

The Human Resources/Admin Assistant works closely with both the Regional HR Manager in the day-to day HR tasks as well as with the Center Administrator for various administrative tasks.

HUMAN RESOURCES TASKS

Post job openings for vacant positions and maintain staffing matrix.
Review applications and resumes, screen candidates and schedule for interview when applicable
Responsible for the pre-employment process for new hires including offer letter, background requests and references.
Provide orientation for new hires and ensure that all of the proper documents are signed and placed in the personnel record.
Update and maintain I-9 file
Create new employee personnel file and assure they are maintained according to ARC Command/Review Standards.
Assist with employee HRIS entries such as employee changes, deductions, terminations, etc.
Run various reports as requested by using HRIS and other software
Notify managers of upcoming employee evaluations schedule
Make TSAMM entries for Command FC Review
Set up new employees in OTIS Training website and assign training courses
Assist with lien and garnishment notices, ensuring that each party receives the correct paperwork and that deduction codes are entered in payroll system.
Work with managers to report new WC claims and collect necessary paperwork for work-related injuries
Ensure all required labor and legal posters are present at each location
Become familiar with The Salvation Army Injury and Illness Prevention Program
Fulfill duties of Safety Supervisor as described in the IIPP
Become familiar with company benefits offered and assist enrollment for new hires and annual open enrollment
Assist with maintenance of records for Authorized Drivers for ARC, including annual MVR and safety training.
Collect proper forms for DOT Driver Qualification Files and maintain file compliance.
Provide backup to the Accounting office as necessary for HR/payroll related matters.
Assist with employment and salary verification requests.
Other duties as requested by the Administrator, HR leadership or his/her designate.

ADMINISTRATIVE TASKS

Attend Advisory Council meeting and supervisory staff meeting. Responsible for taking minutes, typing and distribution these minutes on Administrator's approval.
Participate in Department meetings as directed by Administrator.
Assist with planning and set-up of Center special events.
Keep a calendar of guests for Center apartments. Notify the appropriate supervisors.
Compose emails, correspondence, memos, thank you letters and distribute as appropriate.
Sort and distribute Center mail according to TSA policy.
Maintain records of Authorized Drivers for ARC, including annual MVR and safety training
Order office supplies as needed.
Arrange for shipping items when needed.
Minimal travel to ARC retail stores, bank, post office for various purposes.
Other written or verbal duties as may be assigned by the Administrator or designate.

QUALIFICATIONS:

AA Degree preferred or suitable combination of skills and experience.
Strong computer skills, including email, MS Office and related business & communication tools.
Excellent organizational skills, detail-oriented and able to multi-task
Must be self-motivated, able to work with minimum supervisor and able to handle confidential matters.
Effective written and verbal communication skills and able to interact with staff at all levels.
Possess and maintain a valid driver's license.

PHYSICAL REQUIREMENTS:

Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis.
Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
Operate computer, phone and copier and various office equipment.
Ability to drive vehicle for site visits and meetings.
Ability to occasionally move items up to 25lbs in the office for various needs.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is a reasonable and no undue hardship would result.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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