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Executive Assistant/Bookkeeper

Recruit, Staff, Hire, LLC

Posted on: 22 Mar 2024

Job Location: New Orleans, US

Job Description:

We are searching for an Bookkeeper/AA to work with a client located in New Orleans.

Paid parking35 hour work week15 Paid HolidaysPTOBenefits!!

This position will pay $20-$25 per hour DOE and offers supplemental pay in order to purchase benefits.

General function is to Provide support for Administrator in the performance of lease records administrative functions, office manager functions, bookkeeping and budgeting functions. Oversees all leases. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. Manages document retention plan. Assists with compiling the annual budget. Maintains office equipment, orders office supplies, and organizes meetings. Gives information to callers, composes memos, transcribes notes, answers correspondence and researches and creates presentations.

Responsibilities include but are not limited to:

Analyzes, audits, maintains and recommends policies and procedures for leases. Ensures all other payment obligations are met. (25%)
Maintains checking account: makes deposits, writes checks, enters ACH transactions, reconciles account, and updates account and beneficiary information. (15%)
Creates, maintains, organizes, and files all beneficiary, financial, and land and lease documents and records; and all land lease maps and plats. Creates, maintains, and inputs data into related databases. Organizes and files payroll documents and records. (15%)
Creates, implements and manages a document retention plan (DRP). Scans and files paper and electronic records in accordance with the DRP. (15%)
Prepares records for Federal and State tax returns and financial audit; submits information to accountants for 1099 preparation; prepares records for triennial Oil, Gas and Mineral Audit; provides support for budgeting process. (10%)
Inputs data for the Monthly Distribution Recaps and Distribution Worksheets. (5%)
Coordinates meetings; compiles and distributes monthly financial records. (5%)
Researches and recommends office equipment, orders supplies, places maintenance requests, prepares outgoing mail, and performs light housekeeping of office. (5%)
Picks up mail from Post Office Box, answers phones, opens mail, provides general customer service to callers. Responds to internal and external inquiries and provides information to the Administrator and to the Board. (5%)
Performs related duties as assigned or as the situation dictates.

Required:

Knowledge of basic accounting.
Knowledge of QuickBooks, MS Word, MS Excel, MS Publisher, MS Access, MS PowerPoint, Word Perfect, MS Outlook, Adobe, ArcGIS, and internet programs.
Thorough understanding of land/lease records processes and procedures.
Knowledge of oil and gas law, governmental regulations, and industry practices in Louisiana.
Excellent oral, written and interpersonal skills to effectively communicate and interact with people of various cultural backgrounds, levels of education, experience and conflicting points of view.
Advanced analytical skills, detail oriented and thorough understanding of office procedure.

EDUCATION AND EXPERIENCE :

Bachelor's Degree or its equivalent with 5 years business experience in the field or 15 years related experience.
Master's in Business Administration is preferred.
Certificates or experience in accounting, in land management, or an additional 4-6 years experience may be substituted for advanced educational requirements.

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