Executive Administrative Assistant / Operations Manager

Executive Assistant/Operations Manager

Exceptional and exciting career opportunities come around occasionally. For the right high-spirited, effective, and purpose-minded Executive Assistant / Operations Manager (Remote), Gro-Dev has a remarkable one to offer.

This role is remote, with candidate location preferences including NYC, the New England, and Mid-Atlantic regions, and other Eastern and Central Time Zones.

Who We Are and What We Need

Gro-Dev (Gro) is a nationally recognized, multi-disciplinary professional services firm committed to elevating the built environment (real estate, architecture, design) of for-purpose, non-profit organizations throughout North America. We seek an enthusiastic, high-functioning, mission-aligned Executive Assistant / Operations Manager to support the Chief Executive Officer and the Company's general operations.

The Executive Assistant / Operations Manager will bring a shared passion for social impact, pairing that passion with a demonstrated skillset and professionalism applicable in executing various activities and initiatives in concert with Company leadership, clients, and Gro's service system ecosystem.

Reporting to the Chief Executive Officer (CEO), the Executive Assistant / Operations Manager manages the day-to-day operations of the CEO and works collaboratively with the Company's Team Leads across the C Suite. In this supportive but equally catalytic role, and at times outward-facing, the successful candidate must be comfortable, responsive, and cooperative in handling day-to-day requests while managing longer-cadenced assignments.

Minimum Qualifications

• 5+ years of experience as an Executive Assistant to C-level executives and leadership teams in a fast-paced, collaborative environment required.

Who you are: Job Skills and Requirements

• Bachelor's degree preferred.
• Strong Project Management skills and fluency in modern productivity software tools for communication, presentation, and scheduling
• Expert ability to handle and prioritize multiple tasks while maintaining attention to detail.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel.
• Familiarity with Adobe Photoshop and Illustrator, project management software like Teamwork, and general expense tracking software like Concur is a plus.
• Experience with Drobox preferred, however experience with GSuite or MS OneDrive is acceptable.
• Familiarity with databases and systems.
• A high level of flexibility and agility to pivot as needed by the organization's needs.
• A high level of confidentiality and sound judgment are required.
• Some level of experience in event planning and coordination
• Self-confident, social, spirited, efficient, patient, understanding, term-oriented, purpose- and social-impact driven.

What You'll Do

• Handle and provide advanced and diverse executive support for the CEO.
• Build and maintain effective internal and external working relationships as an extension of the CEO.
• Be the primary assistant in the day-to-day operations of Gro.
• Stimulate productive, efficient, and spirited engagement by working in concert with the Gro team.
• Positively represent Gro.
• Assist CEO in executing short and long-term projects and initiatives.
• Liaise across teams and externally, execute on CEO and Company priorities.
• Manage CEO calendars, optimize complex team calendars, and establish standard processes for how teams leverage them.
• Organize standing meetings and agendas and secure the necessary technology, meeting space, and other needs requested.
• Create meeting agendas and prepare presentation materials for internal and external meetings as required.
• Assist in select presentation preparation.
• Manage electronic document and file management and maintain accurate records.
• Assist in travel planning and expense management for CEO and COO.
• Maintain team roster and contact lists and support the logistical onboarding of new team members.
• Assist in procurement of team member supplies and company resources inventory.
• Assist in drafting select communication forms, including email communications, and handling select responses accordingly.
• Become familiar with and remain knowledgeable about Gro service offerings.
• Effective interpersonal skills.
• Superior oral and written communication skills
• Excellent telephone etiquette
• Advanced ability to organize.
• Perform other duties as assigned or as needed.

Schedule

• Monday- Friday
• 9 AM- 5 PM, generally; early evenings with occasional travel.

Benefits

As a member of the Gro team, you will join a supportive and inclusive corps dedicated to social impact and personal development including yours. Beyond highly competitive salaries, Gro offers a comprehensive benefits package and opportunities for professional growth and exploration.

Our exceptional full-time benefits include:

• Highly competitive base salaries
• Profit-sharing
• Paid time off (up to 25 days)
• Career advancement
• No-Cost health insurance
• Company-matched IRA program
• 4 weeks paid maternity/paternity leave
• Short and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

Compensation

The base compensation salary range for this position is $74,000 - $86,000 per year.

** Please note, this salary range is based on the New York City market data. For those outside of New York City, the salary range will be based on comparable jobs the candidates location and experience level.

The Application Process:

To be considered, please apply through LinkedIn. We will not respond to telephone inquiries and no recruiters, please.

Exceptional and exciting career opportunities come around occasionally. For the right high-spirited, effective, and purpose-minded Executive Assistant/Operations Manager (Remote), Gro-Dev has a remarkable one to offer.

This role is remote, with candidate location preferences including NYC, the New England, and Mid-Atlantic regions, and other Eastern and Central Time Zones.