Contractor - Administrative Assistant, Commercial - Entry Level

Provide administrative support to the Commercial department. Will perform a wide variety of administrative tasks that include, but are not limited to the following:

RESPONSIBILITIES

• Responsible for calendar management and scheduling of appointments/meetings.
• Responsible for meeting logistics, conference room reservation, meeting technology, catering, etc.
• Assist with the development of internal/external communications and produce presentations.
• Assist with corporate and department initiatives.
• Coordinate extensive travel itineraries for team members (both domestic and international) utilizing travel management software.
• Process expense reports for team members and reconcile corporate card billing statements.
• Create purchase orders and process invoices for payment.
• Manage contracting process for department.
• Manage MSA's, SOW, CDA, etc. routing and approval for department.
• Greet and interact with incoming guests, escort to conference room, etc.
• Maintain and order office supplies as needed.
• Perform research on specific topics and coordinate activities of projects/events.
• Assist in administrative problem solving.
• Perform other administrative or office duties or projects as required or as assigned.
• Maintain/responsible for storage closet.
• Ad hoc projects as required or assigned.

• Bachelors' degree preferred, but not required with applicable experience.
• Administrative experience supporting upper levels of management and their direct reports is preferred.
• Demonstrate high levels of proficiency with Microsoft Office Suite of products (Office, Word, Excel, Power Point, Adobe).
• Excellent communication skills, both verbal and written.
• Must demonstrate a high degree of confidentiality with regard to sensitive information.
• Ability to effectively organize and prioritize tasks to achieve established deadlines.
• Ability to interface with administrative support teams of Senior Leadership team.
• Must be a self-starter, flexible and be able to multi-task.
• Ability to build professional relationships.
• Attention to detail; excellent organization and follow-up skills a must.
• Ability to anticipate needs andanalyze and solve problems quickly and proactively.
• Ability to make administrative/procedural decisions and judgments.
• Must be familiar with a variety of administrative concepts, practices and procedures.
• Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ. Office presence required at least 3 days per week

• Ability to articulate clearly and conduct verbal presentations with large and small audiences.
• Ability to travel via automobile and/or airplane.
• Ability to view video display terminal images < 18" away from face for extended period of time - up to four (4) hours at a time.
• Ability to operate a computer keyboard and telephone.
• Ability to sit for extended periods of time - up to four (4) hours at a time.
• Ability to lift, tug, pull up to fifteen (15) pounds.