Administrative Assistant - Part Time

System One is currently hiring a Part -Time Administrative Assistant in Boxborough, MA.

Job Duties:

• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner
• Assist with scheduling meetings and preparing conference rooms
• Answer the main phone and route incoming calls to appropriate personnel
• Provide red carpet experience for visitors and coordinate logistics
• Assist with travel arrangements and maintain an Outlook travel calendar
• Process incoming and outgoing packages/shipping, courier service, faxes, and U.S. mail
• Maintain, track, and order office supplies and equipment
• Track material costs utilized by our project teams, and generate monthly reports
• Support emergency action plan updates and communications
• Create and update articles for the intranet and update PowerPoint presentations
• Support planning and execution of team events, celebrations, and recognition programs
• Prepare project manuals, binders, and documentation packages
• Support the interview process and the onboarding of new professionals
• Respond to routine inquiries and provide accurate and organized solutions
• Make an impact day-to-day with your skills and expertise, strengthening relationships with our clients and team

• Experience working in a rapidly growing consulting firm or professional services organization
• Strong written and verbal communication skills that can effectively support the organizational growth and impact the local Design Group team
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)
• Experience with Microsoft Visio (preferred)
• A professional demeanor and strong customer service attributes
• The ability to work as a team player and to multi-task
• 3+ years of administrative/receptionist experience is preferred
• A high school diploma or equivalent
• A bachelor's or associate's degree in business administration or related field (preferred)