Receptionist/Accounts Payable/Administrative Assistant

POSITION: Receptionist/Accounts Payable/ Administrative Assistant

REPORTS TO: Business Office Manager/Dotted line to Administrator

FLSA STATUS: Non-Exempt (Hourly)

SUMMARY OF POSITION: The Receptionist/Accounts Payable/Administrative Assistant is responsible for providing secretarial support services to the Administrator and other managers as designated; responsible for handling incoming telephone calls and greeting and directing visitors, residents, and staff. The role of Accounts Payable includes processing all bills owed by the facility to ensure they are properly organized, and appropriate approval signatures are obtained. Managing accounts payable for separate entities and vendors, analyzing workflow processes, establishing, and maintaining relationships with new and existing vendors. Good communication skills are required.

The right candidate will have exceptional customer service skills, be able to multitask and is well organized. We are looking for someone to do general office work, i.e. telephones, faxes, computers, copiers and be proficient with the micro soft office suite. The right employee will, receive incoming packages/mail and sending out packages/mail for facility business as needed. The employee must maintain adequate stock of inventory, i.e. pens, paper etc. as required by the role. Confidentiality is necessary as the employee will be privy to resident and staff information. The right employee is a positive team player with reliable transportation. The employee will be asked to maintain an updated census list and direct visitors to proper units.

Any other duties as necessary and directed by the Business Office Manager.