Accounts Payable Specialist

Senior Accounts Payable Clerk

Location: Pineville, LA (in-person; remote option not available)

Compensation: $18.00-$18.75, depending on experience

Other Benefits: Medical, Dental, Vision, paid vacation, sick days, and holidays, 401(k) matching

Primary Responsibilities:

• Reviews approved invoices for payment, checks for missed errors, and authorizes invoices for payment.
• Reviews rejected invoices and determines if an invoice should be cancelled or processed.
• Works export errors daily.
• Matches invoices to PO receivers.
• Communicates with purchasing to ensure accurate pricing.
• Maintains refunds due to us spreadsheet after requesting invoices.
• Keeps an organized list of primary vendors for locations and their login information.
• Reconciles statements and research discrepancies between vendors records and our payments.
• Makes payments to vendors via online or over the phone using bank information or credit card.
• Ensures timely and consistent reporting of utility expenses.
• Processes credit application.
• Assists AP Supervisor with monitoring the ACH review email.
• Assists with 1099 reconciliation.
• Helps with a broad range of ad-hoc projects focused on AP/vendor payment quality.

Secondary Responsibilities:

• Codes/routes invoices during peak times.
• Collects W-9 from vendors.
• Sets up vendors in Sage Intacct.
• Sends remittance advice.

Experience and Requirements

• 3+ years of experience of prior Accounts Payable related experience.
• Knowledge of basic accounting terms.
• Experience using Microsoft Excel.
• Must have attention to detail.
• Must have strong communication skills.
• Must be self-motivated.
• Able and excited to learn new software.

We are a family-owned and operated company with a small business feel but large business size, growth, and stability. We have hard-working teams that are dedicated to the company's continued success and are rewarded well for their contributions.

We prioritize our employees?and welcome you to the family through on-going training and unmatched rewards, like full benefits, and a matching 401(k).

We are an Equal Opportunity Employer

Responsibilities:

Job responsibilities include:

• Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary
• Responsible for setting up vendors and vendor maintenance
• Administer purchase order policy
• Match purchase orders with packing slips and vendor statements for accuracy
• Enter all credit card transactions
• Reconcile credit card statements monthly
• Track credits for warranty returns
• Administer regular check runs
• Process incoming invoices and ensure coding is in compliance with accounting guidelines provided
• Coordinate with operational management to ensure invoices are valid and follow-up as necessary
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Record manual payments within Intacct (accounting software)
• Record manual checks in Positive Pay (banking platform)
• Monthly reconciles the payables subledger and billing software
• Work with the Regional Accounting Manager to close out month end
• Assists others on the accounting team and give guidance/help where needed
• Aides in the annual 1099 processing
• Providing necessary documents to prospective vendors and other partners (COI, W-9s, etc.)
• Prepare and file sales and use tax returns
• Communicates any key issues with management
• Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
• Support team with key strategic and process improvement initiatives
• Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality
• Contribute to the team culture and effort by accomplishing related results as needed

Experience:

• 4+ years of prior Accounts Payable related experience
• Associates or Bachelors degree in business, accounting, or a related field a plus
• Experience with payment coding and processing