Recruiting Coordinator

The Recruiting Coordinator plays a critical role within the Talent Acquisition team and is the convergence of all recruitment activity across the organization.

This position is responsible for coordinating the logistics and execution of all recruitment activities. The Recruiting Coordinator is the front-line contact for all activity related to recruiting, and will work closely with a team of recruiters, hiring managers, the business line, external vendors, and candidates. The RC plays a key role in the talent acquisition teams mission to ensure every candidate's experience in the job search process with the client is positive and meaningful.

Essential Skills

Attention to detail: The RC needs to possess a strong eye for detail. The ideal candidate will create and own complex interview schedules that may include multiple locations, time zones, and social mediums for conducting the interview (virtual and in-person). It is crucial that the RC pays close attention to arrangements that often change, frequently at the last minute. In addition, the RC will draft important documentation (weekly reports, new hire paperwork, offer letters, proposals, etc.) that have no margin for error.

Superior interpersonal skills: The ability to establish relationships with a broad range of individuals is critical. This position requires sound business judgment and maturity, and the ability to exercise appropriate discretion. The successful candidate will have a mature, professional, and polished demeanor. The RC will hold in the utmost confidence the details of every search process and protect the privacy of candidate's personal data.

Intellectual Curiosity & Interest in Recruiting: The individual will have an active curiosity in recruiting, working with the broader talent acquisition team to assist in research, sourcing, candidate development, and a variety of talent acquisition-related projects. In this regard, the CSS needs to demonstrate flexibility and a proactive demeanor.

Responsibilities

• Provide recruitment support for a team of LoB recruiters including scheduling, coordinating, and facilitating in-person, phone, and video conference interviews
• Create, collect, and compile feedback and manage briefing documents
• Ensure data integrity and update candidate records in the applicant tracking system and HRIS as needed, including entering NDA documentation and relevant interview details
• Manage logistics for the recruiting process, including travel arrangements, expense reimbursements, generating offer letters, and ensuring background checks are 100% completed
• Ensure every candidate's experience working with the client is positive and leaves them feeling like they want to work here
• Being the eyes and ears of the team, having the confidence to raise questions and make suggestions
• Project-based work across recruitment- we are enthusiastic about having a team member who has a growth mindset and is passionate about continuing to learn and evolve!

Qualifications

• 1-3 years experience in an administrative, coordinator, client facing or customer service role
• Ability to complete tasks with accuracy and speed
• Eagerness to learn and the bravery to work through stages of ambiguity
• Strong ability to handle confidential information with discretion and maturity
• Superior organizational skills, detail orientation, and the ability to prioritize workload independently
• Ability to multi-task and work in a fast-paced, energetic environment
• Excellent technology skills, specifically Microsoft Word, Excel, and Outlook
• Experience with Workday and Jobvite is preferred
• Excellent written and verbal communication skills
• A collaborative mindset, the individual will be a team player, proactive, and results-driven