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GA - Athletic Administration And Event Management

Ottawa University

Posted on: 18 Mar 2024

Job Location: Ottawa, US

Job Description:

Job Details

Job Location
Ottawa University - Ottawa, Kansas - Ottawa, KS

Position Type
Graduate Assistant - Part Time 29 Hours

Education Level
Bachelors

Travel Percentage
Yes - Driving MVR Required

Job Category
Academic ETL

Description

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Position is responsible for providing support to program management of game day operations of all campus athletic activites, competitions, and events. Responsible for providing assistance to the management of all student employment related to these programs.

ESSENTIAL FUNCTIONS AND REQRUIED DUTIES OF THE JOB (provide list of items which are essential to effective outcomes in this role):

Provide support to a first-class game day environment for student athletes, coaches, teams, fans and visitors. Assist with coordination and support for all home intercollegiate athletic events as assigned.
Oversee game day student staff, work with other department staff (i.e. Sports Information, Marketing), work with other campus departments (i.e. facilities, security, music, student activities), as well as outside vendors, and game officials.
Assist with the staffing and scheduling of student workers. Train game day staff, support staff and supervisors. Assist with physical setup and breakdown of events as needed. Resolve complaints or problems that arise during events while instilling a Champions of Character game day culture and experience for all to enjoy.
Assist with ticket sales operations including accounting of all gate receipts including concession stand operations and revenues. Oversee all aspects of concession stand operations (i.e. stocking, scheduling workers, maintaining equipment).
Assist in the execution of a robust schedule of game day promotions including in- game, half-time and game promotional events driving attendance.
Provide support and coordination to communications with visiting teams. Ensure the departments "Visiting Team Guide" is up to date with accurate information and distribute to teams prior to their games. Assist teams with bus drop-off and pick-up, parking, locker room assignments, practice times, and any other needs they arise.
Assist in the scheduling of games and practices in athletic facilities. Work with coaches to ensure their schedules are up-to-date and do not conflict with other teams.
Assist in the management of athletic department transportation as needed. Ensure department policies and procedures are followed specific to the scheduling of vehicle use, issuing of keys and vehicle maintenance.
Provide support to management of sports inventory of all athletic facility equipment. Work with repairs as needed and coordinate the disposal of equipment that is no longer in use.
Work with the Unit Work Study Coordinator for the entire Ottawa Residential Campus. Establishes federal & institutional budgets for all departments on campus, helps managers in hiring students, and assists students in getting hired.
Other duties as assigned

PREFERRED EXPERIENCE:

Effective leadership/communication skills.
Sales skills
Effective program development/management skills.
Ability to think critically and provide options for sound solutions.
Ability to manage complex tasks and individuals.

STANDARD UNIVERSITY EXPECTATIONS:

Model and encourage collaboration among University departments assuring effective communication and operations.
Understand the University's policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University's Code of Conduct and Ethics.
Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
Be mindful and supportive of the overall Mission of Ottawa University.
Exercise Inclusivity in your daily actions accruing alignment within expectations of the University's Diversity Statement.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

Qualifications

GRADUATE ASSISTANT GENERAL INFORMATION:
A limited number of graduate assistants are available through various departments and campus locations.

The selected candidates will be granted tuition waiver (18 credit hours per year) for one of Ottawa University's graduate programs, a partial meal allowance and a bi-weekly living stipend paid over 12 months. Renewals for a second year are based on the evidence of academic performance and quality execution of assigned duties.

International candidates are only eligible to pursue the on-campus MBA degree of the programs that are offered. International students must also be able to secure an F1 student visa and meet the international admissions criteria for acceptance into the Ottawa University MBA program.

Appointments are generally made to those students who have shown superior aptitude in their field of study as an undergraduate and who appear likely to render a high quality of service to the University through their appointment and service activities.

All Graduate Assistants must be eligible to work in the United States and present the proper documentation to the Human Resources Department prior to beginning their graduate assistantship.

Academic Requirements

An individual must first be accepted and enrolled in an Ottawa University graduate program to be eligible for appointment as a Graduate Assistant. Admission requirements are as follows:

1) Completed online admissions application at:

2) REQUIRED application fee

3) Submission of official undergraduate transcripts (3.0 GPA - minimum requirement) earned bachelor's degree.

4) Submission of a personal statement regarding career goals and three professional references.

5) Other items as identified by the specific academic program

Application Requirements

Applicants must submit the following materials to be considered for employment.

A completed employment application is required.
Candidates should attach cover letter and resume.

Apply

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