Office Coordinator

16039BR

**Office Coordinator**

Upper Arlington

Ohio

**Job Description**

The Office Coordinator provides administrative support for the branch office and works closely with the Office Administrator. This position will assist with a wide variety of administrative tasks in addition to being available to answer questions and provide general administrative support to our agents. This position may also provide reception support to the front desk.

**Essential Job Duties:**

+ Agent Support: Responsible for supporting and providing exceptional customer service to all agents. This may include, but is not limited to, supporting many of the aspects of onboarding new agents in the office, inputting listings and assisting in the maintenance of the listing, being a first point of contact for our agents and ensuring that office events, reminders, changes to procedures, etc. are communicated to our agents.

+ Administrative: Responsible for a variety of administrative tasks. This may include but is not limited to, completion or review of sale and closing paperwork, auditing sales packets for necessary approvals, following up on missing or incorrect paperwork, ordering supplies, troubleshooting equipment issues, etc.

+ Reception: Responsible for providing a warm and welcoming environment for visitors and callers alike. This may include but is not limited to, answering phones and directing callers to the appropriate destination, checking and responding to voicemails as needed, welcoming on-site visitors and announcing visitors to appropriate personnel.

**Other Duties:**

+ Manage & maintain physical office space

+ Other duties as assigned

**Qualifications:**

+ 1 year customer service experience required; Prior Real Estate strongly preferred.

+ Ability to learn new software programs on an as needed basis, skillful in using the following programs including, but not limited to: Microsoft office programs such as Outlook, Word, Excel, PowerPoint, and Publisher (including utilizing templates and mail merge), and Adobe programs such as Adobe Acrobat

+ Creative problem-solving skills.

+ Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts.

+ Ability to communicate with different audiences to convey message successfully and to change gear quickly to support different customers

+ Ability to multi-task, prioritize and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints.

+ Customer focused, delivery oriented, good team member, values honesty and integrity

**Position Type and Expected Hours of Work:**

+ Travel typically not required.

+ Scheduled hours are based on business need.

**Work Environment:**

+ This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Physical Demands:**

+ This is largely a sedentary role; however, the ability, with or without accommodation, to move around the office occasionally for filing or greeting guests is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift office products and supplies weighing up to 20 pounds. Must be able to physically, with or without accommodation, operate a computer, phone and/or copy machine. Must possess the ability, with or without accommodation, to express oneself, communicate with others, listen and exchange information.

**Employment Type**

Full-time

**Company**

Coldwell Banker Realty

**About Us**

Coldwell Banker ( is one of the worlds leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. ( (NYSE: HOUS) is on a mission to empower everyones next move. Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate ( , Century 21 ( , Coldwell Banker ( , Coldwell Banker Commercial ( , Corcoran ( , ERA ( , and Sotheby's International Realty (

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories. Recognized for twelve consecutive years as one of the Worlds Most Ethical Companies, Anywhere has also been designated a Great Place to Work four years in a row, named one of LinkedIns 2022 Top Companies in the U.S., and honored by Forbes as one of the Worlds Best Employers 2022.

**At Anywhere, diversity fuels success for our company and for our employees.** We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. **We pursue talent** strategic thinkers who are eager to innovate, focused on execution and accountable for results. **We value diversity** respecting backgrounds, cultures, perspectives.

Youll find our commitment to diversity reflected in our achievements:

+ Forbes 2022 Best Employers for Diversity.

+ Forbes 2022 Worlds Top Female Friendly Companies.

+ Recognized on the 2020 Human Rights Campaign Corporate Equality Index.

+ Recognized for gender diversity on our board of directors by Executive Women of New Jersey and Womens Forum of New York.

With diversity, we succeed together. We hope youll join us.

**EEO Statement**

EOE AA M/F/Vet/Disability