Temporary Construction Solutions Design Coordinator

Your Role at Pivot

As a Design Coordinator, you will work alongside a team of dynamic, creative workplace designers, practicing high standards for design, providing a high level of customer satisfaction, and serving as a supportive & collaborative member of a dynamic project team including sales, project management, and procurement support. You will be responsible for implementing administration design services and project estimating to support new and existing clients. Your collaboration will help your Pivot project team in solving strategic challenges and shaping others perceptions and beliefs about design and how physical space can improve peoples lives.

In Addition, You Will

Assume responsibility for the completion of designated design coordination and administration tasks under the supervision of the design project lead.

Support process alongside an internal team with the following:

• Support the Pre-Award process alongside the internal team.
• Estimate based on take-offs, previous project pricing and coordination with sub-vendors.
• Review Architectural drawing set and construction drawings.
• Take on New Project Take-Offs, markups, and Scope Development
• Develop RFIs to be reviewed by the project team.
• Coordinate/Schedule project meetings and take minutes.
• Create and update project-specific specification packages alongside Pivots manufacturer partners.
• Order project-specific finish samples and assist in generating submittal packages.
• Perform specification and order double checks.
• Assist with the organization and preparation of meeting and presentation materials.
• Assist with the organization and completion of project closeout documents.
• Potentially support the project team with client tours, visits, and presentations.
• Proactively identify project risks, offering creative solutions and alternatives; work with the lead designer to execute the next steps, and evaluate results.
• Place orders with manufacturers and work directly to coordinate lead times and ship dates.
• Submit and manage Punch orders with manufacturers.
• Participate in ongoing learning around strategic focus areas, including partner products and solutions, sustainable design, design tools and technology, and workplace strategy.
• Champion designs operational excellence by implementing established design processes and documentation standards; manage and record billable hours, cultivate efficiencies, and reduce errors.
• Demonstrate proficient time management skills; effectively address competing priorities and urgent situations, making sound decisions in short timeframes with appropriate action and guidance from a design mentor or project lead.

Were Excited About You If You Have

An associate degree (A.A.) or equivalent from a two-year college or technical school and up to 2-year related experience and/or training; or an equivalent combination of education and construction industry experience.

Basic understanding of commercial construction, building systems, building codes, electrical, and cabling.

Experience in construction estimating (CSI format or unit cost estimating)

Excellent analytical and problem-solving skills with an attention to detail.

Strong, persuasive communicator with excellent verbal presentation skills and the ability to communicate complex concepts to colleagues and clients.

Experience and demonstrated skills using Revit, AutoCAD Excel & PowerPoint.

Experience with any of the following software would be a plus: Sketchup, Adobe Creative Suite (Photoshop, In Design, and Illustrator), ICE, and CET.