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Executive Assistant, International Audit And Assurance Standards Board

International Foundation For Ethics And Audit

Posted on: 11 Mar 2024

Job Location: New York, US

Job Description:

ABOUT IAASB
The International Auditing and Assurance Standards Board (IAASB) is an independent standard-setting body that serves the public interest by setting high-quality international standards for auditing, quality control, review, other assurance, and related services, and by facilitating the convergence of international and national standards. In doing so, the IAASB enhances the quality and uniformity of practice throughout the world and strengthens public confidence in the global auditing and assurance profession.
The IAASB follows a rigorous due process in developing its pronouncements. Input is obtained from a wide range of stakeholders including the IAASB's Stakeholder Advisory Council (CAG), national auditing standard setters (NSS), IFAC member bodies and their members, regulatory and oversight bodies, firms, governmental agencies, investors, preparers, and the general public. Exposure drafts of proposed standards are posted on the IAASB website and comments are invited; final standards are accompanied by a basis of conclusions with respect to comments received. The Public Interest Oversight Board (PIOB) oversees the work of the IAASB and its CAG to ensure that the activities of the IAASB follow due process and are responsive to the public interest.

The position provides administrative support to the IAASBs leadership and technical staff. The position requires a person who is highly organized, able to work with little direct supervision, and has excellent interpersonal skills.

THE OPPORTUNITY
This Executive Assistants primary goal is to provide exceptional administrative support to the IAASBs technical staff in relation to business support, document preparation and formatting, and special and ad hoc projects. The position requires a highly detail-oriented individual with strong planning, prioritization, intuitive, and administrative skills. In addition, this position requires a proactive and professional demeanor, with the ability to multi-task across multiple projects, manage upwards, and work well in a diverse environment. To be successful, the ideal candidate will be very well-organized, able to work with little supervision, and maintain excellent business communication, correspondence, and interpersonal skills with the organizations key stakeholders (who are high-profile professionals from around the globe), as well as internally.
The position also provides administrative support to the Directors, Principals, and Senior Managers of the IAASB, as well as the Technical Director, as needed. This position also requires flexible work hours, i.e. starting early and finishing late on meeting days (approximately 2-5 meeting days per month).
The position requires a person who is hands-on, highly organized, able to work with little direct supervision, and has excellent communication, teamwork, and interpersonal skills, given the individual will serve as the primary contact for the IAASB meetings.

YOUR RESPONSIBILITIES
Essential duties and responsibilities include those set out below. Other duties may be assigned to meet business needs. The duties and responsibilities are subject to change and may extend to supporting the work of other SSBs over time.

IAASB business support, tracking & reporting (e.g., meetings, event planning, etc.)
Working in conjunction with Finance on accruals processing for prepaid expenses and material invoices.
Monthly reconciliation of travel reports from our travel partners.
Track expenses against budgets for the task force and travel meetings.
Planning and organizing physical and virtual Board and other group meetings and teleconferences, including the logistical arrangements for multiple domestic and international meetings and conference calls.
In-process meeting support, including serving as the primary contact to respond to administrative or other needs of Board members and staff, liaison with IT and other vendors, and set and take-down of meeting facilities within IFAC offices for IAASB-related meetings.
Organizing and managing activities and events in coordination with meetings, including hosted dinners, cocktail receptions, and shared cost activities, in coordination with IAASB managers.
Managing the IAASB audio recordings, meeting highlights, approved minutes and project history pages, and overall project timetable.
Preparing and coding credit card statements and expense reports in Continia.
Support the Director in quarterly and annual budget preparation and variance analysis.
Support as needed for IAASB team members on PowerPoint presentations, Word formatting, and PDF editing.
Send quarterly press releases to update the IAASBs subscribers on the latest project statuses.
Editing, formatting, and proofreading of documents and presentations for internal and external users.
Formatting and compiling materials for IAASB meetings and Task Forces.
Back up administrative support to other Executive Assistants as needed on daily tasks.
Special/ad hoc projects as needed.

YOUR QUALIFICATIONS

Bachelors degree and a minimum of 5 years of related experience preferred.
Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint).
Excellent project management, organizational, and teamwork skills.
Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
Excellent written and verbal communication skills.
Excellent negotiation skills.

YOUR PERSONAL ATTRIBUTES

Make decisions and exercise sound judgment, independently and in coordination with others.
Ability to remain professional when facing challenges.
Ability to manage multiple projects simultaneously.
Communicate effectively, including about tasks and overall prioritization.
Identify opportunities, and work with little direct supervision and in team settings.
Travel internationally for Board and other meetings on occasion.

LOCATION AND COMPENSATION

Primary Location (New York City) Salary Range: $70,000 - $85,000

This role will consist of hybrid work.

IFEA is an equal employment employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

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