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Administrative Assistant (Research & Graduate Programs - Medicine)

Florida State University

Posted on: 12 Mar 2024

Job Location: Tallahassee, US

Job Description:

DepartmentCollege of Medicine, Research & Graduate ProgramsResponsibilitiesThis position provides administrative and secretarial support to Med Research Administration in the Division of Research and Graduate Programs.Provides administrative support for Med-RA Director, Med-RA Program Manager, and grants staff. Provides back-up administrative support for Division leadership tasks which may include Division travel arrangements and reimbursement, procurement, and personnel-related activities. Answer phones, coordinates office equipment maintenance, assists with submission and completion of facilities and IT requests, manages incoming/outgoing mail, and manages on-campus customer interactions. Maintains and organizes Med-RA administrative files and records.Provides support for and assists planning of Division research events, such as Grand Rounds, the annual college Research Fair, and student research related programs and events.Assists Med-RA Program Manager with college and departmental reporting activities, which may include investigator correspondence, data management, and quality review. Assists Program Manager with website management activities.Coordinates office supply orders and manages supply inventory for the Division. Coordinates the Division's research presentation supply inventory and use.QualificationsHigh school diploma/equivalency and two years of experience; or a combination of post-high school education and experience equal to two years.* Experience in adhering to ethical business practices and promoting ethical behavior.* Experience in communicating effectively verbally and in writing.* Experience in establishing and maintaining effective working relationships.* Experience in maintaining accurate records and retrieving files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.Preferred Qualifications* Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.* Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.* Knowledge of applicable computer applications and basic computer functions.* Knowledge of office practices, procedures, and etiquette.University InformationOne of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.Anticipated Salary RangeAnticipated starting salary $34,500, commensurate with education and experience.FSU Total RewardsFSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To ApplyIf qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Veterans' PreferenceCertain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) ###-####.ConsiderationsThis is an USPS (University Support Personnel System) position.This position requires successful completion of a criminal history background check.This position is being readvertised. Previous applicants need not reapply.Equal Employment OpportunityAn Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.FSU's Equal Opportunity Statement can be accessed at:

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