Executive Assistant To Executive Director

The Executive Assistant provides high-level administrative support to the Director with the day-to-day business of the organization including scheduling meetings and maintaining the director’s calendar, preparing correspondence, coordinating travel, and other related functions.

This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with, stakeholders , board members, clients, and staff under the direction of the Director.

This individual is a self-starter, extremely organized, and has a keen eye for detail and highly developed problem-solving skills.

Principal ResponsibilitiesProvide effective administrative and secretarial support to the director.Maintains Director’s appointment calendar by scheduling meetings, teleconferences, and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.

Prepare correspondence; draft letters and documents; and screen and reroute phone calls.Organize and manage meetings / appointments, off-sites, and other team eventsAct as the point of contact among executives, employees, clients, and other external partnersManage information flow in a timely and accurate mannerFormat information for internal and external communication memos, emails, presentations, reports.

Take minutes during meetings.· Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.

Prepare various analysis reports as per the requirement.Interacting with high-level executives & key stakeholders.Follow through with allocated tasks and ensure appropriate and timely action on deliverables.

Skills / Qualification· Postgraduate or MBA Qualified· Minimum 5 years of Work experience as an Executive Assistant, Personal Assistant, or similar role· Highly skilled in Microsoft applications;

Outlook, Word, Excel, and PowerPoint