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Transportation Office Assistant 3 - Kanawha County

West Virginia Transportation Department

Posted on: 13 Mar 2024

Job Location: Charleston, US

Job Description:

Salary: $1,200.00 - $1,751.92 Biweekly

Location : Charleston, WV

Job Type: Full-Time Permanent

Job Number: DOT24PM010A

Division: West Virginia Department of Transportation

District/Subdivision: Performance Management Division

Opening Date: 03/11/2024

Closing Date: 3/17/2024 11:59 PM Eastern

Nature of Work

The Transportation Office Assistant 3 performs advanced level, responsible, and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices. Interprets office procedures, rules and regulations. May function as a lead worker for clerical positions. Experience with data entry and spreadsheet creation utilizing Excel and Google Calendar preferred. Performs related work as required.

Pay Grade: 8
Typical Duties and Responsibilities
Analyzes and audits invoices, bills, orders, forms, reports and documents for accuracy and initiates correction of errors
Maintains, processes, sorts and files documents numerically, alphabetically, or according to other predetermined classification criteria; researches files for data and gathers information or statistics such as materials used or payroll information
Types a variety of documents from verbal instruction, written, or voice recorded dictation
Prepares and processes a variety of personnel information and payroll documentation
Plans, organizes, assigns and checks work of lower level clerical employees
Trains new employees in proper work methods and procedures
Answers telephone, screens calls, takes messages and complaints and gives information to the caller regarding the services and procedures of the organizational unit
Receives, sorts and distributes incoming and outgoing mail
Operates office equipment such as adding machine, copier, fax machine or other office equipment
Posts records of transactions, attendance, etc., and writes reports
Files records and reports
May operate a VDT using a set of standard commands, screens, menus and help instructions to enter, access and update or manipulate data in the performance of a variety of clerical duties; may run reports from the database and analyze data for management
Travel may be required; therefore, a valid driver's license may be required.
Required Skills and Knowledge
Knowledge of office methods of practices and procedures
Knowledge of business English, spelling and arithmetic
Knowledge of program operations and policies with respect to general functions performed
Ability to maintain or supervise the maintenance of records of some complexity and to prepare reports and tabulations from these records
Ability to establish and maintain effective working relationships with other employees and the public
Ability to understand and effectively carry out complex oral and written directions
Required Education and Experience

REQUIRED TRAINING/EDUCATION
Graduation from a standard high school or the equivalent.

REQUIRED EXPERIENCE
Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

Annual Increment Pay
Paid Vacation

Paid Holidays

Paid Sick Leave

Family Medical Leave

Leave Donation Program

Military Leave

Employee Education Reimbursement & Leave Program

Flexible Work Schedules

Training Opportunities

Promotion Opportunities

Public Employees' Retirement System:

Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary. The Employer contributes 9%.
Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary. The Employer contributes 9%.

Deferred Compensation

Health Insurance Enrollment

Additional Coverage Options including Dental, Vision, Flexible Spending Accounts,
Disability Insurance and more.

Life Insurance

Credit Union

Employee Discounts

Apply

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