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Manager, Maintenance Interim

Spectrum Retirement Communities

Posted on: 08 Mar 2024

Job Location: Mason, US

Job Description:

Do you enjoy working in an environment where what you do matters? Do you want to go home each evening proud that you had a positive impact on someone's life that day? If yes, we are looking for you! You deserve more than just a paycheck; at Spectrum Retirement Communities you will have the opportunity to participate in:

Job Type: Interim

Responsibilities:

The Manager, Maintenance is responsible for organizing and executing the general operating maintenance and repair of the community and physical plant. Maintain proper operations of the community in a safe, clean, and comfortable manner. Manager, Maintenance position reports to the community Executive Director with direct support from corporate Property maintenance.

Establish and follow a preventative maintenance schedule on all systems including but not limited to: HVAC, elevator, fire life safety equipment, fire sprinkler, generator landscape, kitchen equipment, backflow preventers, testing of emergency systems, asset preservation, and replacement of smoke detector batteries
Electrical/Mechanical: Must be knowledgeable and capable of troubleshooting and identifying problems to make or request electrical repairs including but not limited to: wall switches, lighting, receptacles, wiring, resident call system, control devices, elevator, as well as common area and resident apartment appliances and equipment
Plumbing: Must be knowledgeable and capable of troubleshooting and identifying problems to make or request plumbing repairs including but not limited to boilers, faucets, showers, toilets, and drains
HVAC: Must be knowledgeable and capable of troubleshooting and identifying problems to make or request HVAC repairs including but not limited to: RTUs, PTACs, VTACs, CRAC, and proper disposal of hazardous materials in accordance with local, state, and federal EPA guidelines.
Structural: Must be knowledgeable and capable of troubleshooting and identifying problems to make or request structural repairs including but not limited to minor carpentry, sheet rock, faade
Painting: Must be knowledgeable and capable of troubleshooting and identifying problems to make or request painting repairs including but not limited to: touch up vs full paint, proper materials, proper storage and proper disposal in accordance with local, state and federal EPA guidelines.
Exterior: Must be knowledgeable and capable of exterior related tasks including but not limited to irrigation, tree and vegetation requirements, pool maintenance, hardscape surfaces, roofing
Conduct daily inspections of community grounds and interior. Immediately address deficiencies to ensure community is safe, clean, and comfortable for residents, team members and guests.
Utilize Yardi work order system to manage maintenance and repair issues throughout the community.
Ensure that all community vehicles are maintained properly and kept in good working condition. Maintain required credentials to drive community vehicle as needed.
Adhere to community on-call requirements for emergency repairs or maintenance issues.
Conduct pre-move out inspection of all apartments on notice to vacate. Prepare all apartments for rent-ready status within 5 business days of being vacated. Rent-ready apartments must include, but are not limited to flooring replaced or cleaned as needed, cabinets and woodwork finished properly, windows and screens cleaned and replaced if seals are broken, leaky faucets or toilets repaired or replaced if necessary, complete interior touch-up or full paint, appliance repair, removal of old caulk and application of new caulk on all sinks, toilets and showers, solid surface countertops, repair or replace light fixtures and electrical cover plates, clean and repair A/C units, replacement of window treatments
Provide assistance to corporate construction, property, and/or interior design team by supervising the work of outside contractors performing physical plant contracted services.
Work with vendors/contractors to maximize quality of work at reasonable market rates.
Maintain appropriate shop stock for the community and resident work orders in adherence to operating budget and corporate guidelines.
Maintenance areas to remain clean, free of clutter, and organized at all times.
Assure all required work logs are maintained and accessible to all team members regarding maintenance of the community, including but not limited to hot water temp, generator charge checks, SDS, fire extinguisher, fire drills, emergency call system
Understand and ensure compliance that all company, state, local OSHA and federal health, safety, building, fire and insurance codes and requirements are met or exceeded at all times.
Ensure that all containers of hazardous materials are appropriately labeled and properly stored.
Participate in community and resident programs including a Safety Committee, an Infection Control Committee, and a new resident orientation program.
Actively participate in all community monthly/quarterly/annual drills.
Comply with all required training, orientation, meetings, and programs offered by employer.
Encourage teamwork through cooperative interactions with co-workers.
Train new and existing staff in community and state required policies and procedures.
Responsible for hiring, scheduling, and supervising the maintenance team in accordance with community operating budget. Also responsible for conducting performance reviews and completing and maintaining all related employee paperwork.
Demonstrate a positive and professional image through daily actions and dress. Professional in all forms of communication including but limited to email, phone calls, video calls, and texts.
Demonstrate the ability to perform work well under pressure in an agile, fast-paced environment.
Demonstrate excellent time management skills with the ability to change tasks quickly and frequently, to cope with interruptions while performing all work completely and on a timely basis.
Perform other duties that may be set by the corporation or specified by the Executive Director.

Requirements:

High School diploma or equivalent required
Valid driver's license required
HVAC certification preferred
A minimum of 2 years in a Property maintenance position.
Advanced knowledge of building systems such as HVAC, plumbing, electrical, and mechanical.
Treat residents, family members and other team members with dignity and respect while responding to their needs.
Maintain and sustain a safe community and workplace.
Follow Spectrum's Policies, Procedures, and Manuals.
Participate in COVID-19 testing as requested by corporate and/or community leadership in accordance with local, state, and federal guidelines
Desire to serve the senior population within a community setting.
Must be able to resolve problems on a daily basis, handle conflict and make effective decisions
Must be able to communicate and function in an interdisciplinary team.
Must be medically able and willing to wear a NIOSH-approved tight-fitting respirator (N95 mask), if required by and in accordance with federal or state regulations or Spectrum policy

Spectrum Retirement Communities, LLC and its affiliated companies are Equal Employment Opportunity employers. We also participate in the E-Verify program, a service of DHS and SSA.

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