Letter & Resume Tips

How to Write a Letter of Recommendation — Check Out Samples7 min read

December 17, 2019 5 min read
letter of recommendation

How to Write a Letter of Recommendation — Check Out Samples7 min read

Read­ing Time: 5 min­utes

A let­ter of rec­om­men­da­tion is request­ed by employ­ers when they want to eval­u­ate the apti­tude of a job-seek­er and assess if they are a good fit for their orga­ni­za­tion or not. The main objec­tive is to know about the applicant’s per­for­mance. Read this arti­cle to find out what should be the for­mat of writ­ing the let­ter of recommendation.

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So the ques­tion remains, how to write a let­ter of recommendation? 

There are three types of rec­om­men­da­tion let­ters, i.e. per­son­al, pro­fes­sion­al and aca­d­e­m­ic. In the case of per­son­al ref­er­ences, cus­tomize your let­ter. Pro­fes­sion­al let­ters work well for job inter­views. And last­ly, aca­d­e­m­ic rec­om­men­da­tion let­ters are suit­able for admis­sion to a university.

Regard­less of the type, keep in mind while writ­ing a strong rec­om­men­da­tion let­ter that you know the can­di­date apply­ing for a job well enough to write pos­i­tive feedback.

If you feel forced while writ­ing about their strengths and skills, always decline their request in the first place itself. Because if you can­not pro­vide a pos­i­tive and qual­i­ty rec­om­men­da­tion about the per­son, they might lose their oppor­tu­ni­ty of get­ting a job.

More­over, when you write a rec­om­men­da­tion let­ter you need to ensure that the body para­graphs of the let­ter are error-free.


Before you know the exact for­mat of the let­ter of rec­om­men­da­tion, you should be aware of all that should be a must while you write the letter.

  • Give a brief intro­duc­tion about your­self, stat­ing what your rela­tion or con­nec­tion is with the appli­cant and the dura­tion of since when you know them.
  • Include your pro­fes­sion­al expe­ri­ence in your intro­duc­tion so that the recruiter or employ­er is assured of the authen­tic­i­ty of your words in favor of the candidate.
  • A pos­i­tive and hon­est overview of the skills and strengths of the appli­cant. For­mu­late a descrip­tive, yet brief story.
  • A nar­ra­tive in your own words about the pos­i­tive and unique attrib­ut­es that are a part of the applicant’s character.
  • State the accom­plish­ments and con­tri­bu­tions that you feel are wor­thy of being men­tioned in such an impor­tant document.


Step 1

Before you start writ­ing the let­ter of rec­om­men­da­tion, gath­er all the infor­ma­tion about the applicant.

  • Request their resume and eval­u­ate it thoroughly.
  • Scan the details of the job post­ing so that you can make sure if they are eli­gi­ble for the post or not.
  • Read their cov­er let­ter so that you can have an idea about how the appli­can­t’s qual­i­fi­ca­tions and work expe­ri­ence match the job description.

Step 2

The next sec­tion should state your rela­tion­ship with the appli­cant. Try to be pre­cise about the nature of the rela­tion­ship to avoid any miscommunication.

Step 3

The next part is the main body of the let­ter of rec­om­men­da­tion. It is impor­tant because that is where you state all the main point­ers and tal­ents of the applicant.

  • Include all the skills and qual­i­ties that you feel are excep­tion­al and note­wor­thy about the applicant.
  • Spec­i­fy their area of knowl­edge and val­i­date the same in your own words.
  • The most rea­son­able way of giv­ing sub­stance to your words is to talk about instances when you your­self had the chance to see the skills the appli­cant possesses.
  • You may also cite exam­ples where the appli­cant must have done some­thing that would have added val­ue to the organization.

Step 4

An appro­pri­ate way of end­ing your ref­er­ence let­ter is by describ­ing your belief in their skills. You should share your con­tact infor­ma­tion at the end of the let­ter so that the hir­ing man­ag­er can get in touch with you if required.

You may use rec­om­men­da­tion let­ter tem­plates or take ref­er­ence from the sam­ple below:


Sample #1


Sub­ject: Let­ter Of Recommendation

To Whom It May Concern:

[Name of the can­di­date] vol­un­teered for four years in the Wom­en’s Health ward at [Name of the hos­pi­tal], where I am the head nurse. Dur­ing this time, she was a reli­able vol­un­teer who nev­er skipped a shift.

She was an asset to the hos­pi­tal. [Name of the can­di­date] was always opti­mistic, pleas­ant and will­ing to assist with any task. In addi­tion, she was moti­vat­ed and enthu­si­as­tic in learn­ing. To this end, she often fol­lowed our care teams on their rounds so that she under­stood the sta­tus as well as the needs of each indi­vid­ual patient.

[Name of the can­di­date] is relo­cat­ing due to fam­i­ly cir­cum­stances, and, unfor­tu­nate­ly, we will no longer be lucky enough to have her services.

She will be missed and I high­ly rec­om­mend her to any future poten­tial employ­er or vol­un­teer organization.

[Name Of The Employer]
[Con­tact Information]

Sample #2

[Date of issue]

Sub­ject: Let­ter of Recommendation

To Whom It May Concern:

I, [Name of the employ­er], the Mar­ket­ing Direc­tor at [Name of the com­pa­ny] in Mani­pal is writ­ing this let­ter of ref­er­ence to you regard­ing [Name of the can­di­date], who is apply­ing to your esteemed com­pa­ny for the job posi­tion of a Data Analyst.

I have been work­ing with the com­pa­ny for the last 10 years. In the dura­tion of ten years, a lot of employ­ees have worked as a part of my team. A lot of them have joined and left the com­pa­ny, but I am writ­ing to describe to you how [name of the can­di­date] was an excep­tion­al employ­ee who made a mark in our team with an immense ded­i­ca­tion towards their work.

[Name of the can­di­date] stood out from all the oth­er addi­tions to our com­pa­ny. Dur­ing our time togeth­er, they exhib­it­ed excep­tion­al traits of being both ana­lyt­i­cal and abstract at the same time. Their vast knowl­edge of busi­ness has helped us significantly.

And it is not just their ana­lyt­i­cal skills that would impress some­one, they have much more to them. They have a pos­i­tive way of look­ing at the obsta­cles that come in the way. More­over, they have the abil­i­ty to han­dle every dead­line smoothly. 

I believe in the capa­bil­i­ties of [Name of the can­di­date]. If giv­en a chance, I would not be hes­i­tant in hir­ing them again for our com­pa­ny. I am con­fi­dent that they will be a great addi­tion to your company.

If you wish to have any fur­ther con­ver­sa­tion with me, feel free to con­tact me at [mobile number]

[Name of the employer]
[Name of the company]

Sample #3

[Date of issue]

Sub­ject: Let­ter of Recommendation

To Whom It May Concern:

Dear Ms. Johanssen,

It’s my plea­sure to pro­vide this let­ter of rec­om­men­da­tion for [Name of the can­di­date] as they seek employ­ment in soft­ware sales with[Name of the new com­pa­ny]. As their direct man­ag­er at [Pre­vi­ous place of employ­ment], I’ve worked close­ly with him over the past three years. [Name of the can­di­date] has shown excel­lent com­mu­ni­ca­tion skills and con­sis­tent­ly exceed­ed com­pa­ny quo­tas. On a per­son­al lev­el, they are charis­mat­ic and well-spo­ken, both qual­i­ties that have served them very well in his role as a soft­ware sales professional.

Due to some unavoid­able cir­cum­stances, [Name of the can­di­date] is seek­ing employ­ment in [New job loca­tion]. All of us here at [pre­vi­ous place of work] will be sad to see such a valu­able employ­ee go, but believe me our loss is your gain. 

[Name of the can­di­date] has proven him­self to be a strong cul­tur­al fit here at our com­pa­ny. They are always ready to present a help­ful hand to their team as well as con­tribute dur­ing brain­storm­ing ses­sions and meet­ings between the sales and mar­ket­ing teams. 

In clos­ing, I would like to restate my strong sup­port for their appli­ca­tion to the role of soft­ware sales pro­fes­sion­al with your esteemed com­pa­ny. I am con­fi­dent that they will sur­pass your expec­ta­tions in this new role. [Name of the can­di­date] is dri­ven, self-con­fi­dent, help­ful, and I know they will con­tin­ue to find progress in sales. 

Please feel free to con­tact me at [mobile num­ber] or [email address] with any fur­ther ques­tions. Thank you for your time.

[Name of the employer]
[Com­pa­ny name]

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