Letter & Resume Tips

Job Application Letter Format- 4 Min Read for Perfect Application Letter6 min read

January 4, 2020 5 min read
job application letter


Job Application Letter Format- 4 Min Read for Perfect Application Letter6 min read

Read­ing Time: 5 min­utes

Application Letter: First Step Of Job Application

A job appli­ca­tion let­ter is sent with a resume while apply­ing for a job. The point often over­looked is that the let­ter holds great val­ue as it kicks starts the process of a job appli­ca­tion. Unlike bygone days, today almost every job appli­cant is asked to send a job appli­ca­tion let­ter along with their resume. For obvi­ous rea­sons, it becomes very impor­tant for a job seek­er to achieve dex­ter­i­ty in writ­ing an impres­sive job appli­ca­tion letter.

Peo­ple often get con­fused over which details to fill in the let­ter as the resume already cov­ers the sig­nif­i­cant skills and qual­i­fi­ca­tions. As stat­ed, the let­ter is the ini­tial stage of the job appli­ca­tion so try to acquaint the recruiter with your best skills and top achieve­ments. One should include stan­dard bio­graph­i­cal details and infor­ma­tion high­light­ing their skills in the let­ter. Remem­ber that through the job appli­ca­tion let­ter, you con­vince the recip­i­ent why you are a good fit for the posi­tion and why should they choose you for the interview.

No need to say that the let­ter of a job appli­ca­tion is as impor­tant as the resume itself. Note that the hir­ing man­ag­er reads your appli­ca­tion first before mov­ing to your resume. So, pay as much heed to your job appli­ca­tion let­ter as you pay to your resume. Hav­ing said that, there are a lot of points you should keep in mind while writ­ing it. Here, I have enlist­ed those points for you and shared some sam­ples of the job appli­ca­tion let­ter as well, for your reference.

Also, find sim­i­lar blogs with sam­ples, tips, & for­mat for email writing:

Points To Remember: 

  1. Should be dif­fer­ent from Resume: To begin with, the let­ter of a job appli­ca­tion is dif­fer­ent from a resume. Where­as the resume doc­u­ments your edu­ca­tion, expe­ri­ences, and achieve­ments, an appli­ca­tion let­ter is more like a sales pitch where you try to sell your­self to the recruiter. Acquaint the recruiter with your abil­i­ties and rel­e­vant accom­plish­ments that qual­i­fy you for the posi­tion. Tell them about your background. 
  2. Appli­ca­tion in accor­dance with the pro­file: It is impor­tant to real­ize that you can’t send the same let­ter for dif­fer­ent job pro­files. Hence, per­son­al­ize your job appli­ca­tion let­ter in accor­dance with the pro­file you are apply­ing for. The main motive to write the let­ter is to let the recruiter know that you are a per­fect match for the job. Include the skills that are there in the job descrip­tion. Believe me, this won’t let your job appli­ca­tion go unnoticed. 
  3. Stay Pro­fes­sion­al: No need to say that the process of a job appli­ca­tion is a for­mal one so the tone of the let­ter should be pro­fes­sion­al. Don’t use infor­mal terms and avoid usage of redun­dant sen­tences. Give extra atten­tion to the salu­ta­tion. Addi­tion­al­ly, don’t men­tion the first name of the recip­i­ent if not requested. 

In addi­tion to this, you must know how to write a cov­er let­ter. In fact, it plays a sig­nif­i­cant role in catch­ing the eye of HR to short­list you for the interview.

The Content:

  1. Proof­read: Gram­mat­i­cal errors are not appre­ci­at­ed any­where, par­tic­u­lar­ly in a job appli­ca­tion let­ter. The let­ters with gram­mat­i­cal mis­takes are more like­ly to go ignored, hence, toss­ing all your efforts in vain. After writ­ing the let­ter, read it out loud to check if there were any sort of mis­takes not nec­es­sar­i­ly grammatical.
  2. For­mat: Use a busi­ness let­ter for­mat for the job appli­ca­tion let­ter. Note that the for­mat is dif­fer­ent for an email and a hard copy. In an email, you write a sub­ject line and the con­tact infor­ma­tion is placed below your sig­na­ture. Below are sam­ples of both email and hard­copy. Peo­ple usu­al­ly go for job appli­ca­tions via emails. 

Job Application Letter Format: 

Sample #1

Sub­ject: Appli­ca­tion for the Role of {SEO writer} at XYZ company.

Dear Mr./Ms./Mrs. {Recip­i­en­t’s Name},

I am writ­ing to apply for the role of tech­ni­cal writer adver­tised in (por­tal name). After going through the job descrip­tion, I believe that I hold all the req­ui­site qualities.

I have done my M.A in Mass Com­mu­ni­ca­tion from {Insti­tute Name}. I have worked as a Junior SEO writer at {Com­pa­ny Name}. Dur­ing my tenure as a Junior SEO writer, I worked on dif­fer­ent SEO tools and now have a great under­stand­ing of it. I hold 4 years of expe­ri­ence in it.

I have enclosed my CV to the email for fur­ther ref­er­ence. Please go through it.

I hope to see you and dis­cuss this oppor­tu­ni­ty fur­ther. Thank you for con­sid­er­ing my appli­ca­tion for the role.

Best regards,

{Your Name}

Mob: {Your Con­tact Number}

Email Id: {Your Email Address)

Sample #2

Sub­ject: Job Appli­ca­tion for {office manager}

Dear Mr./ Ms./ Mrs. {Recip­i­en­t’s Name},

This email is regard­ing the post on (por­tal) about the open­ing of the office man­ag­er at your esteemed firm. I had the oppor­tu­ni­ty of learn­ing about the vacan­cy through a mem­ber of your team who is also my neighbor{Mr./Mrs. Name, Designation}.

I am a post-grad­u­ate in Busi­ness Man­age­ment from {Uni­ver­si­ty Name}. I start­ed my career by work­ing as a Man­age­ment Trainee for a year at {Com­pa­ny Name}. Dur­ing this tenure I learned a lot about man­age­ment dur­ing my stint at {Com­pa­ny Name},

Work­ing at your pres­ti­gious e‑commerce orga­ni­za­tion would be like a dream come true for me. I promise that I’ll be an asset to your com­pa­ny giv­en my skills and experience.

Kind­ly con­sid­er my appli­ca­tion for the posi­tion. I have enclosed my resume to the email.

Thank You.

Yours sin­cere­ly,

{Your Name}

Mob: {Your Con­tact Number}

Email Id: {Your Email Address)


  • Sample For Hard Copy


Jer­ry Dwight

9 Sue Circle

Smith­town, CA 08067


[email protected]

Sep­tem­ber 9, 2019

Bill Mur­phy

Times Union

87 Delaware Road

Hat­field, CA 08065

Dear Mr. Murpy,

I am Jer­ry Dwight and writ­ing this let­ter to express my inter­est in the pro­gram­mer posi­tion post­ed in( por­tal name). Below I have attached my resume and my cer­ti­fi­ca­tion along with the letter.

I found the role to be per­fect and am con­fi­dent that my edu­ca­tion­al qual­i­fi­ca­tion and strong tech­ni­cal expe­ri­ence qual­i­fy me as a com­pet­i­tive can­di­date for this profile.

Points that make me a good fit for the position:


  • I hold the expe­ri­ence of design­ing, devel­op­ing and sup­port­ing a live-use application.
  • I work to achieve noth­ing less than excellence


As for my grad­u­a­tion, I hold a BS degree in Com­put­er Pro­gram­ming and I am very well famil­iar with the full life­cy­cle for soft­ware devel­op­ment projects. Along with that, I have grown pro­fes­sion­al­ly by learn­ing and apply­ing new tech­nolo­gies. Please take a look at my resume.

You can reach me via email at [email protected] or by cell phone, 99*******.

Thank you for invest­ing your time. I am look­ing for­ward to hear­ing from you.


Sig­na­ture (hard copy letter)

Jer­ry Dwight

Refer to these sam­ples while writ­ing a job appli­ca­tion let­ter format. 

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Sakshi is a postgraduate in Mass Communication. She is a writer with a keen interest in digital marketing.
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