Letter & Resume Tips

Experience Letter Format, Sample & Components5 min read

December 26, 2019 4 min read
experience letter


Experience Letter Format, Sample & Components5 min read

Read­ing Time: 4 min­utes

An expe­ri­ence let­ter is a let­ter issued to an employ­ee by their employ­er as proof of their work at an orga­ni­za­tion. Be it your intern­ship or a sum­mer job, part-time employ­ment or a full-time career; every­one needs an expe­ri­ence letter.

Also known as an expe­ri­ence cer­tifi­cate let­ter, this offi­cial doc­u­ment cer­ti­fies all the skills as well as the knowl­edge an employ­ee has acquired dur­ing the course of their employ­ment. This is one of the most impor­tant doc­u­ments for career growth as well as the future oppor­tu­ni­ties of an employee.

More often than not it is the HR or the report­ing man­ag­er in a com­pa­ny that issues this doc­u­ment. Regard­less of who issues this doc­u­ment, it is impor­tant for every employ­ee to know what an expe­ri­ence let­ter con­sists of.

Also, find sim­i­lar blogs with must-know tips, easy steps, sam­ple phras­es, and sentences.



Components Of An Experience Letter:

Employee Details

It is impor­tant that all the cru­cial details of the employ­ee are includ­ed in the expe­ri­ence let­ter. These details include employ­ee’s full name, employ­ee ID, the terms of ser­vice, role(s), tenure of employ­ment, etc.

Company details

This part of the let­ter must con­tain details about the com­pa­ny, its offices, con­tact num­ber, etc. as this would be used by the future employ­ers to con­tact the com­pa­ny if need­ed for back­ground ver­i­fi­ca­tion. This should include the com­plete name of the com­pa­ny, the com­plete cor­po­rate address, the con­tact num­bers, the per­sons to con­tact and also the details of the per­son issu­ing the expe­ri­ence cer­tifi­cate letter.

Letter date

This may seem triv­ial but it is of utmost impor­tance that the date (day, month, and year) of writ­ing this let­ter is men­tioned. This is cru­cial to avoid any future dis­putes on the mat­ter of past employment.

Employment information

This sec­tion of the expe­ri­ence let­ter cov­ers the employ­ee’s duties and respon­si­bil­i­ties and how they per­formed their role and respon­si­bil­i­ties to the best of their capa­bil­i­ty. This gen­er­al­ly includes a future well-wish­ing for the employ­ee as well.

Last working date

Just as it is impor­tant to make a note of the date the let­ter was writ­ten, it is equal­ly impor­tant to state the date (day, month, year) of the last work­ing day of the employ­ee. This allows the valid­i­ty of the employ­ee apply­ing in oth­er com­pa­nies to be ver­i­fied by future employers.

Last drawn salary

The let­ter must men­tion the last drawn salary by the employ­er in the com­pa­ny. This must be in terms of the Cost to Com­pa­ny (CTC). This is an impor­tant part of the expe­ri­ence let­ter as it helps to deter­mine the future salary of the employ­ee. The employ­ee can nego­ti­ate his future salary as per the salary he used to get from his pre­vi­ous employer.

Read here some tips that can help you to nego­ti­ate salary bet­ter.

Details of the writer

It is cru­cial in an expe­ri­ence let­ter cer­tifi­cate that the name, sig­na­ture, des­ig­na­tion and con­tact details of the per­son writ­ing the let­ter are includ­ed. This helps not only in prov­ing the authen­tic­i­ty of the let­ter but in also estab­lish­ing con­tact in case of query or dispute.

Fur­ther­more, you must know how to write a pro­fes­sion­al email as well.

Now that we have dis­cussed the com­po­nents of an expe­ri­ence let­ter, let us take a look at the for­mat sam­ples. It is very sim­i­lar to any oth­er for­mal let­ter but does have unique aspects too. Here are some sam­ples of the expe­ri­ence let­ter format.

Experience Letter Samples: 

Sample #1 Simple Experience Letter Format

[Name Of The Employee]
[Full Address]
[Con­tact Number]
[Email Address]


Sub­ject: Work Expe­ri­ence letter

To Whom It May Concern,

This is to cer­ti­fy that [employ­ee name] worked at [Name of the com­pa­ny] as a Senior Team Lead from [Tenure of Employ­ment]. Their last drawn salary was [CTC] while work­ing with us.

He joined the com­pa­ny as a senior asso­ciate in the HR func­tion per­form­ing the role of admin­is­tra­tive assis­tant to the senior team. Over time he has risen to become Senior Team Lead work­ing on hir­ing and employ­ee rela­tions for all offices locat­ed in the North-East­ern part of the coun­try. In his last role, he has trav­eled across the regions exten­sive­ly look­ing after all employ­ee and work­er rela­tions along with hir­ing work­ing in tan­dem with the legal, hir­ing, and indus­tri­al rela­tions teams at all locations.

We would like to thank him for his years of ser­vice with our com­pa­ny to date and would like to wish him the best of luck in his future endeavors.

[Name of the Employer]
[Com­pa­ny name]

Sample #2 Experience Letter Format for Teacher

Sub­ject: Work Expe­ri­ence letter

To Whom It May Concern

Here is to cer­ti­fy that [Name of the employ­ee] joined our school on [Date of join­ing] and she has been work­ing here for the past three years. She main­ly taught the stu­dents of class V to class IX cov­er­ing two pri­ma­ry sub­jects i.e. Geog­ra­phy and Economics.

While she has fin­ished her Mas­ters in Eco­nom­ics, she is a sol­id resource for Geog­ra­phy as well. Stu­dents are very affec­tion­ate to her and she has exhib­it­ed a unique way of impart­ing knowl­edge to them. We are hap­py to rec­og­nize con­sis­tent growth in her.

We wish her all the suc­cess and growth in her future.

[Name of the Principal]
[School name]

Sample #3 Experience Letter for IT Professionals

IT Professional Experience Letter Format

Down­load Here

Sample #4 Accountant Experience Letter format

                                                                 Accountant Experience Letter Format

Down­load Here

It is in light of this that an expe­ri­ence let­ter cer­tifi­cate is issued and seen for all involved, be it employ­er, employ­ee or future employ­ers. An expe­ri­ence let­ter must be a doc­u­ment well filed and saved by the com­pa­ny, the employ­ee and all future hires to be able to swift­ly sort all dis­putes if they were to occur.

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Isha is a post graduate in Economics and has a passion to curate great content for web users. She has a research and writing background in Higher Education, Jobs and Digital Marketing space.
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